9th Kentucky AGM Minutes – January 18, 2014 (abridged)
Call to Order – Rich Firman 10:26 a.m. meeting convened
Invocation – J.W. Kelly
Roll Call – Rick Loetz
Approved 2013 AGM Minutes
Executive Board Reports
President – Welcome and thanks for attending.
Rich will not run again this year for president. But he will still attend events and run website.
Treasurer – Distributed written report
$600.00 increase over last year.
Only major expenditures – gun powder and caps
Current balance $2990.46
Free checking eliminates need to file taxes
Secretary – 19 Paid members signed up this morning.
Members can continue to use firstname.lastname@example.org to update any changes in addresses and phone numbers
Civilian Trustee – Season overview
Call to invite civilians to attend events
Military Trustee – Season overview
Improved attendance at events
Earned a record amount of money at Milford
Continuing to work at improving better relationships with other groups/units
Introduced new members Todd & Mindy Winter – WELCOME!!
Powder and caps – Last year’s purchase was very successful. Sold all rounds to members. This year, per Mark Foster, we will need to roll at least 1000 rounds at the rolling party. Treasurer (Michael Foster) will make a repeat purchase through the same vendor.
Monitor -. After much discussion, motion made to submit suggestions for blog, domain name, and website maintenance under communication/social media forum. The Communication Committee (K. Rouse, MK Foster, A. Donovan, F. Hilzinger) will continue last year’s work of creating a user-friendly site that is a safe and concise picture of our company’s philosophy, vision, and events.
Recess – 11:21 am
Reconvene – 11:37 am
Motion was made to eliminate designation of 4 max effort events. All events will be posted and attended by members. Compatibility was checked with by-law statutes and after much discussion, motion was passed. This motion will be evaluated for effectiveness at next year’s AGM.
Lunch recess -11:52 am
Reconvene – 1:28 pm
Events – Summary of Battalion news (John McIntosh is stepping down as Lt. Colonel as changes are being made at the Battalion level. Updates will be given throughout the year.) and prospective events. John McIntosh led a discussion of the pros and cons of galvanizing as Federals at the Pilot Knob event.
Gordon Peterson read a letter from the Milford Memories chairwoman thanking us for past participation and explaining that due to an expanding beer tent, they will not need reenactors at this event. However, she extended an invitation to attend the Highland Heritage Days, which will offer the same amenities and compensation.
Andrew Donovan will look into Kensington Metro Park as a site for the company drill. Tentative dates April 12-13. He will present information at the Rolling Party.
Schedule of Events:
March 1 (12:00 pm) – Rolling Party (Fosters)
March 2 – Lapeer G&K Show (recruitment – Mac)
April 12-13 – Company Drill TBD (Donovan)
May 2-4 – Battalion Drill Cambridge City, IN (Mac)
June 6-8 – Lexington, MI (Fredal)
July 18-20 – Hastings (Loetz)
Aug. 8-10 Hale Farm, Bath, Ohio (Rouse)
Sept. 12-14 – Highland Heritage Days (Peterson)
Sept. 26-29 – Pilot Knob, Missouri (Kirk)
Oct. 10-12 Wolcott Mill (Kelly)
Jan. 24, 2015 – AGM Okemos
Recess – 2:21 pm
Reconvene – 2:51 pm
Election of Officers:
Civilian Trustee (1 yr.term) MK Foster/A. Donovan Mary Foster elected
Military Trustee (1 yr.term) J.W. Kelly/A. Donovan/J. McIntosh John Mac elected
Secretary (2 yr. term) K. Fredal Kathleen Fredal elected
VP/Treasurer (2 yr. term) Michael Foster Michael Foster elected
President (2 yr. term) R. Kirk/K. Rouse/A. Donovan Robert Kirk elected
Quartermaster: Dave Parent
Enlistment Officer: Gordon Peterson
Newsletter Editor: Fred Hilzinger
Webmaster: Rich Firman
Authenticity Coordinator Military: Andrew Donovan
Authenticity Coordinator Civilian: Mary Foster
Band Master: John Fredal
First Aid: Michael Foster and Elizabeth Turnbull
1st Sgt. – J.W. Kelly
2nd Sgt. – Keith Rouse
1st Cpl. – Rick Loetz
2nd Cpl. – John Auger
After careful and deliberate discussion, a motion to allow the executive board to hear and entertain equipment and uniform/attire requests from Quartermaster and Authenticity Coordinators was passed. Members will be reimbursed by Treasurer upon submission of required receipts.
Meeting adjourned 3:59 pm
Minutes abridged and respectfully submitted by
Secretary 9th Kentucky Co. C